Conditions of use

Only The Christie personnel can book meetings in the Education Centre. It is their responsibility, or delegated officer, to ensure that the Centre rules are adhered to Cancellation notification must be in writing.

Rooms booked in the Education Centre that are subsequently cancelled will be subject to a cancellation fee:

  • Cancellations received in excess of one month of the meeting date - 50% of total fee will be applied.
  • Cancellations received between two weeks and one month before the meeting date - 75% of total fee will be applied.
  • Cancellations received with less than two weeks notice will be subject to the full fee.

All rooms hired should be left as they have been found i.e. clean and tidy. Failure to do so will result in a further charge of £20 for extra cleaning.

Where catering facilities have been used all utensils should be returned to the trolley and left outside the meeting room to enable collection by the catering staff.

Without exception no food or drinks are allowed in the Auditorium (apart from water for the speakers on the front desk.) Anyone found with consumables will be asked to leave. Any refreshments must be consumed in the Foyer area and cleared away into the bins provided.

On vacating the rooms at the end of the meeting it is essential that the Christie officer from the meeting (see Rule 1) should take responsibility for informing either the AV Technician in charge or Medical Illustration (ext 8196 or ext 3305) so that the room can be locked and made secure. This is especially important for evening meetings when the Porters lock up the Centre at the end of the meeting. It is the Christie officer's responsibility to inform and wait for the Porters to secure the Centre. This is to cover the Health, Safety and Fire Evacuation requirements.

The Education Centre needs a minimum of one month's notice for weekend and evening meetings where a Technician's presence is required

All meetings should finish by the time stipulated on your confirmation letter. Where meetings over-run you will be subject to an extra hire charge. At weekend and evening meetings this will include a further charge for the Technician's time.

Block bookings

Educational and Clinical meetings are given priority. Cancellations will be subject to a cancellation fee (as above.) If meetings are cancelled on a regular basis your block booking may be reviewed.

Please note

There are no parking facilities for delegates to Education Centre meetings the car park is only available for Christie patients.

Education centre charging

The Education Centre is funded from The Christie Charitable funds. There is a system for making charges under certain circumstances. The income from this will be used to offset some of the running costs, currently just over £100,000 per annum.

Centre opening times are

  • 08.00 - 20.00 Monday - Friday (closed during Bank holidays and Christmas period)
  • Evening (after 5pm) & weekend meetings must be booked a month in advanced and are subject to an additional technician charge (see table below).

Charges are increased annually based on current rates of inflation. 
There will be NO charge if;

  • The meeting/event is internal, i.e. only Christie staff are attending
  • No income is being generated from the meeting/event. 

NHS Rate will be charged if:

  • Internal Christie meetings/events that are generating income from attendance fees or sponsorship.
  • Events attended by external delegates from other NHS trust

Note: Meetings generating income should include a charge for room hire in their costs.

For Christie and NHS meetings a cancellation charge of £50 will be incurred if less than 24 hours cancellation notice is given per room booked

External Rate will be charged if:

  • Events organised by external organisations such commercial companies, professional associations, societies or charities
  • Cancellations received in excess of one month of the meeting date 50% of total cost will  be applied
  • Cancellations received between two weeks and one month in advance 75% of total cost will be applied
  • Cancellations received with less than two weeks notice will be subject to the full room charge

Notice for any meeting

If catering is provided for your meeting, it is up to the organiser to ensure that the utensils and food are tidied away onto the trolley and left outside the room. If this policy is not followed and the room is left in a mess there will be a charge of £25 for extra cleaning.